Membership:

SECTION ONE: Municipal Clerks and Tax Collectors of municipal legislative bodies and other officials or persons vested with the same or similar powers and duties as are prescribed by state statutes and/or municipal charters, with the municipality's membership dues being current, shall be eligible for membership in the Association.

SECTION TWO: Any member leaving his/her office, having served their prospective municipality ethically and honorably, shall be eligible to retain a non-voting associate membership in the association - membership fee $25.00 annually

Officers:

SECTION ONE: The officers of this association shall consist of the President, First Vice-President, Second Vice-President, Secretary, Treasurer. The officers shall be elected at the annual meeting of the Association which shall be held during the annual meeting of the Mississippi Municipal Association. Newly elected officers shall assume the duties of office at such annual meeting.

SECTION TWO: The President, First Vice-President, and Second Vice-President shall be elected to coincide with the officials of the Mississippi Municipal Association from their respective Districts.

SECTION THREE: The Treasurer and Secretary shall be elected for a term of three (3) years and one (1) year respectively.

SECTION FOUR: The elected officers of this organization and the Immediate Past President shall be the officers of the Board of Directors.

SECTION FIVE: The Board of Directors shall have authority to fill any unexpired term of office until the next annual meeting.

Board of Trustees:

SECTION ONE: There shall be a Board of Trustees composed of three (3) association members.

SECTION TWO: The three (3) trustees shall be elected for three year terms which shall be concurrent with the President, First Vice-President and Second Vice-President. Each trustee shall be elected from the same districts as the President, First Vice-President and Second Vice-President.

Meetings:

The association shall meet annually during the Mississippi Municipal Association Convention and Certification Update. In addition, an interim meeting shall be held each year preceding the annual meeting at a time, date, and place to be selected by the Board of Directors.

Fiscal Year:

The Association's fiscal year shall be July 1 through June 30.

Amendments:

SECTION ONE: This constitution may be amended at any annual meeting of the Association in which a quorum is present, by a two-thirds vote of all members present.

SECTION TWO: By-laws and standing rules may be adopted, amended or repealed by any annual meeting by a two-thirds vote of members present.

SECTION ONE: The President shall preside at all meetings of the association and enforce the constitution and by-laws, and appoint committees; shall have general supervision of all affairs of the association; and shall perform such other duties as usually pertain to the office of president.

SECTION TWO: The First Vice-President, in the absence of the President, shall preside at the meeting and assume all the duties of the president.

SECTION THREE: The Second Vice-President, in the absence of the First Vice-President and the President shall preside at the meetings and assume all the duties of the president.

SECTION FOUR: The Secretary shall keep minutes of all meetings of the association.

SECTION FIVE: The Treasurer shall act as the custodian of all funds which shall be paid into the association. The Treasurer shall report as often as required and render an itemized report at the annual meeting of the association.

The President is authorized to sign checks in addition to the Treasurer.

All expenditures should be submitted to the President of the association for approval prior to payment.

The Treasurer of the association should forward a copy of the bank statement to the President each month.

SECTION ONE: The Board of Trustees shall prepare and recommend a proposed budget to the Board of Directors then will present the budget for adoption at the annual meeting during the Mississippi Municipal Association Convention.

SECTION TWO: The Board of Trustees shall act in fiduciary capacity and shall insure the compliance with the constitution and by-laws of the association.

SECTION ONE: The Executive Committee, as the nominating committee of the association, shall have the authority to prepare and submit a slate of candidates for nomination at the annual meeting of the association. Candidates may also be nominated from the floor and shall be voted on by the members of the Association and elected in accordance with Section Two (2), Article Four (4) of the constitution.

SECTION TWO: No officer shall be eligible to succeed himself/herself except for the office of the Treasurer.

SECTION ONE: Trustees are not considered officers of the association and are eligible to be nominated and/or elected to an officer position.

SECTION ONE: The Executive Committee shall be the only standing committee of the association and it shall be composed of the President, First Vice President, Second Vice President, Secretary, Treasurer, and the Immediate Past President of the Association.

SECTION TWO: The President shall have the authority to designate and appoint temporary committees as may be required to further the purposes and objectives of the association.

A majority of the paid membership present at this association's meetings shall constitute a quorum.

The annual dues shall be based on the population of a municipality using the latest US Census report and in the following manner:

SECTION ONE: Each municipality shall be entitled to only one vote.

SECTION TWO: In municipalities having more than one active member, the vote shall be prorated among the active members of the municipality that are present, or should the members of that municipality elect to do so, they may appoint one member to cast their prorated vote by proxy. In no event shall a municipality be denied a full vote even though only one active member is present at an association meeting.

SECTION ONE: The President shall be reimbursed for actual expenses incurred for attending IIMC meetings. In addition, the President shall be reimbursed for attending meetings which are in addition to meetings normally attended and paid by the municipality represented.

SECTION TWO: The First Vice-President shall be reimbursed for the registration fee to attend the IIMC Annual Conference and shall be allowed $250.00 reimbursement for expenses.

SECTION THREE: The Second Vice-President shall be allowed $250.00 in expense reimbursement for attending the IIMC.

SECTION FOUR: The Treasurer shall be allowed $250.00 in expense reimbursement for attending the IIMC.

SECTION FIVE: The Secretary shall be allowed $250.00 in expense reimbursement for attending the IIMC.

SECTION SIX: If the First Vice-President, Second Vice-President, Treasurer, or Secretary elect not to attend the IIMC Annual conference, the $1,000.00 allocated for the four or any part thereof shall be divided and shared equally among any other association member who attends the conference for reimbursement of expenses, with prorated share not to exceed $250.00 per person. (Amendment 7-16-97)